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Receptionist\Orientation Coordinator

Company Name:
Kiewit Corporation
Kiewit is one of North America's largest and most respected construction and engineering organizations. With its roots dating back to 1884, the employee-owned company operates through a network of offices and projects in the United States, Canada and Australia. Kiewit offers construction and engineering services in a variety of markets including transportation, water/wastewater, power, oil, gas and chemical, building and mining. Kiewit had 2013 revenues of more than $11.8 billion and employs more than 33,000 staff and craft employees.
POSITION OVERVIEW:
Perform reception duties and craft orientation with minimal supervision. Assist with photocopying, and filing as assigned by supervisor.
ESSENTIAL FUNCTIONS:
General Functions:
Use effective verbal and written communication skills.
2. Add, subtract, multiply, and divide whole numbers rapidly and accurately.
3. Read and understand company policies and procedures and other literature and documents applicable to assigned tasks; plan and execute the assigned work in accordance with those policies and procedures.
4. Examine/inspect office conditions and/or procedures and identify problems, inaccuracies, and cost saving measures that arise or that may be encountered. Take corrective action when directed.
5.If applicable, inspect subordinate's work for accuracy and compliance with the company's policies and procedures, note deficiencies and explain and take any corrective action needed.
6. Listen to directions and suggestions from supervisors or other employees regarding safe and proper work practices, evaluate that information and devise and implement a plan based on that evaluation for carrying out the duties of this position.
7. Lift and carry heavy items weighing approximately 20 pounds.
8. Work up to a 12-hour shift.
9. Operate all office machines, including, but not limited to, telephone, copy machine, facsimile machine, typewriter, computer, and calculator.
10. Identify workplace safety hazards and take all necessary corrective action to eliminate or minimize them.
11. Understand and respond appropriately to all safety hazards and warning devices (back-up alarms, smell of smoke, different colored warning tags, warning sirens).
12. Produce quality work that meets the requirements of company policies, procedures, and applicable industry standards.
13. Daily, set exemplary standards of ethics and stewardship of the company's resources; support company philosophies, practices and goals; function as a team player; and help to maintain good communications within the Field Management team.
14. Perform all other job related duties as requested by supervisor.
B. Project Field Office Tasks: Core Competencies
Craft Orientation:
Perform all required forms and setup for craft orientation.
Perform all the essential functions in SAP to hire an employee
Maintain employee documents ensuring confidentiality at all times.
Timely prepare and reviewNew Hire/Re-hire/Termination/layoffpackages and forms, enter information into SAP and submit to corporate office.
Perform accurate and timely mid-week layoff procedure.
Reception:
Greet all job site visitors. Announce visitor sand direct them to the appropriate company representatives.
Answer telephones within two rings. Callers may not be on hold for more than one minute.
Screen calls for office staff. All employment calls should be re-directed to the hiring coordinator.
Manage office supply inventory which may include ordering if directed by business manager.
Date and time stamp faxes, make copies as required, and distribute to recipient(s).
Open US Mail daily, date stamp and distribute to recipient(s).
Responsible for UPS and FedEx incoming and outgoing deliveries.
Distribute messages to employees.
Prepare letters, reports, and other documents as requested.
Create and maintain the conference room/meeting room calendars.
Update and distribute phone extension lists.
Assist in daily field office tasks as directed (may include, but is not limited to: copy/ distribute reports, filing, and forms drawer).
SECONDARY FUNCTIONS:
Assist with payroll as needed.
2. Perform all other actions necessary to accomplish the foregoing essential job functions.
3. Coordinate work with other co-workers on the job.
Foot note (1) - DEFINITION OF TERMS:
Levels of Experience:
"Basic" -A fundamental understanding of the task. Familiarity is acquired through training (6 months or less) or through regular exposure.
2. "Working Knowledge" -Proficient. A solid understanding in a structured environment to solve day-to-day problems and address normal business issues. Able to supervise the task when performed by others.
EDUCATION/TRAINING/EXPERIENCE REQUIRED
High school graduate. One year related business experience.
Working knowledge of Excel, Word, and Outlook.
Willing to perform a variety of tasks and learn new skills.
Working knowledge of all office machines (computer, copy machine, e-fax/facsimile machine, ten-key, and telephone systems).
Working knowledge of SharePoint a plus. Basic knowledge required.
Basic knowledge of SAP a plus.
Kiewit is an Equal Opportunity Employer. We encourage qualified women, minorities, veterans, individuals with disabilities, and others to apply.

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